How to Get Started
When you go to the Pricing section inside Willow, you’ll see an option to upgrade to a Team Plan or Enterprise Plan. Clicking that button takes you to our admin portal at teams.willowvoice.com.
Your admin account should use the same email you already use for Willow. You can also register for an admin account if you don't already use Willow. Once you’re logged in, you’ll land on your team dashboard where you can pick a plan and start setting things up.
When to Choose Team vs Enterprise
Team Plan
Best for small teams that want shared features and lower pricing. You get:
Shared team dictionary
Shared text replacements
Team management dashboard
Centralized billing
Lower per-user pricing
Minimum of 3 seats
Easy onboarding and user invites
Team plans help your whole team stay consistent, productive, and aligned with the same writing rules and text corrections.
Enterprise Plan
Built for companies with more privacy and security needs. You get everything in the Team Plan plus:
SOC 2 Type II compliance
HIPAA compliance
SSO / SAML support
Enforced privacy mode
Zero data retention
Blocked screen context
Local transcript auto-deletion
Advanced admin controls
Access to MSAs and DPAs
Priority enterprise support
When to Contact Sales
You can self-onboard to Enterprise if you need fewer than 50 seats. If you need 50 or more seats, or you have special privacy or security requirements, email [email protected] with:
Your name and role
Your company
Your estimated seat count
Your use case
We’ll help you with bulk discounts and any compliance needs.
What Happens if You Already Have an Individual Pro Subscription
If you upgrade to a Team or Enterprise plan, Willow automatically pauses your individual Pro subscription, so you’re not billed twice. All billing now moves to your team plan, which is cheaper by default.
Inviting Your Team
Inside the admin portal, you’ll see an Invite Team Members section. You can invite people in two ways:
1. Your team invite link
Anyone who signs up through this link joins your team immediately and gets Pro access.
You can also enable domain auto-approval, so anyone who signs up with your company’s email domain is added to your team automatically.
2. Add members manually
You can add people one by one using their email address. Only admins and owners can invite or remove team members.
Shared Team Features
Team and Enterprise plans include powerful shared writing tools:
Shared Team Dictionary
Add team-wide terms, product names, jargon, and unique phrases. Everyone benefits from the same correct spellings and recognition.
Shared Text Replacements
Create shared shortcuts for links, prompts, signatures, or templates. It keeps your team consistent and saves time on repeated content.
Admin Controls
Inside the Team Members tab, admins can:
Make someone an admin
Make someone an owner
Remove users
Update team settings
Change the team name
Approve or deny pending members
Enterprise admins get additional data and privacy controls.
Enterprise Data Controls
Available only on Enterprise:
Zero data retention
Enforced privacy mode
Daily auto-deletion of local transcript history
Blocked screen context
SSO / SAML setup
Access to SOC 2, HIPAA, MSAs, and DPAs
Higher-stability voice models
These tools are designed for teams working at scale with strict compliance needs.